Hide inaccessible objects

TARGIT Version 2022

Allow users with different access rights to open dashboards with data from different data sources without having to react to warnings or error messages.

This is an option that the Designer user can enable on the whole document or on individual objects. Inaccessible objects would otherwise show up with error messages to the user.

Note: While this feature is designed with different users' different access rights in mind, hiding inaccessible objects will work in all cases where data is inaccessible, including:

  • The cube not being accessible, e.g., cube not been processed.
  • A dimension not being accessible, e.g., dimension been renamed.
  • A measure not being accessible, e.g., measure been deleted.

This is what a typical error message will look like when hide inaccessible objects isn't enabled:

2022-01-26_13-27-29.png

 

Enabling Hide inaccessible objects

Enabling this option can be done for the entire document (all objects) or it can be set per individual object. The object specific settings will override the document setting - i.e. if the document is set to hide inaccessible documents, you can choose that one specific object should still fail (show a warning/error message).

The options to hide inaccessible objects are available from the Criteria Smartpad (by default, everything is disabled):

mceclip0.png

When enabled, users with proper access rights will see the object as usual, while users with missing access rights will not see the object - nor will they see the usual warnings or error messages. In fact, for the latter type of users, the object will not exist when opening the document.

mceclip1.png

Note: If the document setting 'Hide all inaccessible objects' is enabled, criteria coming from dimensions that are inaccessible will also be removed.

Warning: If you, as a Designer user, opens a document that contains elements that you do not have access to, and you then try to save the document, you will actually be saving it without the hidden objects. If you should try to save a document in this way, you will also get a warning before actually saving it:

mceclip2.png

As noted in the warning, you, as a Designer user, can open the document without data to avoid the automatic removals:

mceclip3.png

 

Tip: If designed cleverly, another, layered object could become visible when the initial object is hidden. It could be a different KPI object - or it could be an alternative warning message (created as a Text box), as in this example:

mceclip4.png

 

Limitations

'Hide if inaccessible' will also work for objects in a report. However, if a report contains an iteration, and the data used for that iteration is inaccessible, the report will still fail. 'Hide if inaccessible' has no effect on iterations.

 

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